SWIFT Update June 15, 2017
Purchase Order Close Scheduled for June 30th
The PO Recon (PO Close) job will be run in the nightly batch the weekend of June 30th. The PO Reconciliation job closes purchase orders that have been fully matched by setting the status to “Complete”. See the SWIFT Procurement Year End Processing Tips for additional information.
Reminder, you can prevent the PO Recon job from closing a purchase order by clicking the “Hold From Further Processing” checkbox on the PO header page should you plan on increasing the order at a later date.
SWIFT System Availability (including Supplier Portal and Mobile Inventory)
SWIFT will be unavailable on Friday, June 30, 2017, beginning at 6 p.m. for soft close. The system will become available on Saturday, July 1, 2017, once soft close is complete. A system notification email will be sent to users when the system becomes available.
Reminder to Buyers: Please be aware of the system downtime. This includes the Supplier Portal. Avoid scheduling events to close on July 1st. Depending on when the system comes up, vendors may or may not have time to enter bid responses if an event is scheduled to close on July 1, 2017.
Help Desk Hot Topic
Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q: What do I do when I get an error message when navigating to the SWIFT Administrative Portal?
A: If you use a favorite to navigate to the SWIFT Administrative Portal and get an error, re-save your favorite as: http://portal.swift.state.mn.us/
Update on SWIFT Classroom Training
The SWIFT training team does not offer classroom training in the summer. We rebuild our training databases each summer to mirror the most current fiscal year's financial accounting fields. Please look for SWIFT classroom training in early September.
There are some limited SWIFT training options offered online only. All SWIFT classes are free of charge and open to everyone. Find and enroll in online training options by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. On the Search for Learning section, enter the keyword “SWIFT” and click Search.
SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
- Issue Description
- Business Unit
- Module (Accounts Payable, Purchase Orders, etc.)
- Transaction ID (Voucher ID, PO ID, etc.)
- Error Message Print Screen
Additional assistance can be found on the SWIFT Reference Guide page.
To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.
SWIFT Update Mailing List
The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.