All statewide systems will be unavailable due to system maintenance Saturday, May 6, from 7 a.m. to noon. Please plan around this time to minimize interruption of critical business functions. We apologize for the inconvenience.
Impacted systems include:
Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q: What is a Run Control ID?
A: SWIFT uses Run Control IDs for various reporting tools. Agency staff can create a unique name that SWIFT uses to save search parameters and run a report or process. Instead of entering the same values each time you run a report or process, you create and save a run control. The next time you run the report, select the run control. SWIFT processes it using your parameters.
As an example, you wish to see all contracts expiring on a certain date. Use SWIFT’s Contract Expiration report. Create a Run Control ID with a name of “EXPIREDCONTRACTS”. Run this report monthly to manage your contracts.
Some facts about run controls:
For additional information about Run Control IDs, see the Run Controls for Reporting quick reference guide.
SWIFT classroom training is scheduled for the following modules.
Classes are free of charge. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes:
|
Class |
Date |
Time |
|
AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2) |
June 1, 2017 |
8:30 am to 4:00 pm |
|
Billing Advanced (AR/B12) |
May 11, 2017 |
8:30 am to 4:00 pm |
|
Budget Journal Administration (BC2) |
May 31, 2017 |
8:30 am to 4:00 pm |
|
Create & Manage Supplier Contracts (SC1) |
May 17, 2017 |
8:30 am to 4:00 pm |
|
Create & Update Purchase Orders for Agency Buyers (PO1) |
May 3, 2017 |
8:30 am to 4:00 pm |
|
Strategic Sourcing for Acquisitions (SS1) |
May 23, 2017 |
8:30 am to 4:00 pm |
|
Strategic Sourcing for P/T Services (SS2) |
June 7, 2017 |
8:30 am to 4:00 pm |
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Additional assistance can be found on the SWIFT Reference Guide page.
To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.
The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.
