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SWIFT Update April 09 2015

Statewide Financial Policies and Procedures
The following Statewide Operating Policies and Procedures have been updated and posted to the Statewide Financial Policies webpage of the MMB website under Chapter 1:

0102-01 Internal Control System
0102-01.1 Control Environment Procedure
0102-01.2 Risk Assessment Procedure

Annual Budget and Accounting Instructions
The Annual Budget and Accounting Instructions - Document 1 has now been posted to the MMB SWIFT Website .

Admin Portal Password Changes
The semi colon ( ; ) and accent mark ( ` ) are no longer accepted as valid special characters in a user's password. This change will affect users of the SWIFT Administrative Portal and the other systems that use PeopleSoft security on the employee ID, such as Self Service. The password requirements effective 4/6/2015 are:
• Must be a minimum of 8 characters - but it can be more
• Must include at least one number
• Must include at least one of the following special characters ! @ # $ % ^ & * ( ) - - = + \ | ] } [ { : / ? . ; ,
• Continues to be case sensitive
• Cannot be reused for at least 6 password cycles. The system keeps track of your previous six passwords and prevents you from reusing them
• Expires after 60 days

Users who have a password containing a semi colon or accent mark can continue to use this password until the password is expired or changed. If a user attempts to use a semi colon or accent mark while establishing a new password, a message comes up stating the special character is not allowed.

Any questions regarding this change should be directed to the SWIFT Help Desk.

SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Issue Description
Business Unit
Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error Message Print Screen

Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv
The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users - to be removed or added to this SWIFT Update list, go to the SWIFT Newsletter List.

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