The SWIFT Help Desk fields many questions about purchase order document types. Below is a table to help you sort through document types. For more in-depth information about them, please review the SWIFT Reference Guides page.
Doc Type |
Title |
Brief Description |
Released By |
APK |
Annual Plan Contract |
References an Annual Plan Agreement that per-establishes authority to obtain Professional/ Technical services on demand for specific purposes within an approved dollar limit. |
Amount |
BPA |
Blanket Purchase Agreement |
Sets up an “umbrella amount” of money with a single vendor for a specific purpose. |
Amount |
BPM |
Blanket Purchase Against Multiple Vendors |
Sets up an “umbrella amount” of money for a specific purpose to be spent with multiple vendors. |
Amount |
BPC |
Blanket Purchase Against a Contract |
Sets up an “umbrella amount” of money against existing State Commodity (SCC), Agency Goods (AGC), State Service (SSC), or Agency Service (ASC) contracts. May also be used against an Interagency Contract (IAC), Joint Powers Contract (JPC), Public/ Private Partnership Contract (PPC) or Software License/Maintenance Contract (SAC). |
Amount |
BTG |
Blanket TG/ED/VO Purchase Order |
Sets up an “umbrella amount” of money to TG, ED and VO certified vendors for purchases from $5,000.01 to $25,000.00. |
Amount |
CEO |
Construction Contract Encumbering Order |
Sets up an “umbrella amount” of money against existing Building Construction (BCC) or Other Construction (OCC) contracts. May also be used against a Roadway Construction (RWC) contract. |
Amount |
CRO |
Contract Release Order |
Places orders against existing State Commodity (SCC), Agency Goods (AGC), State Service (SSC), or Agency Service (ASC) contracts. May also be used against an Interagency Contract (IAC), Joint Powers Contract (JPC), Public/ Private Partnership Contract (PPC) or Software License/ Maintenance Contract (SAC). |
Quantity |
DPO |
Department Purchase Order |
Allows buyers to make purchases within you’re their ALP authority up to and including $10,000.00. |
Quantity |
DTG |
Direct TG/ED/VO Purchase Order |
Use for purchases from $5,000.01 to $25,000.00 to TG, ED and VO certified vendors for specific purposes. |
Quantity |
EMR |
Emergency Purchase Order |
Use for emergencies according to the policy. Bypasses Human Rights certification. |
Quantity |
FPO |
Field Purchase Order |
Use for immediate needs when an employee is not at their primary work location for purchases outside of SWIFT. The limit is $5,000.00. Use according to policy in ALP manual. |
Quantity |
KEO |
P/T Related Contract Encumbering Order |
Encumbers funds against Professional/Technical related contracts. |
Amount |
MSO |
Master Services Order |
Places orders against Master Service (MSC) contracts. |
Amount |
MWK |
Master Professional/Technical Work Order |
Encumbers funds against the individual MWK contracts placed with vendors under the Master Contract (MPK). |
Amount |
POR |
Purchase Order |
SWIFT creates a POR when it processes an Open Market Requisition (OMR) through Strategic Sourcing and awards the contract. |
Depends on Requisition |
RMO |
Real Estate Remodeling Order |
Use for remodeling of leased space if the cost is between $2,500.01 and $8,000. |
Quantity |
SSO |
Single Source Order |
Use when only one vendor can provide the good or service. Requires completion of the Single Source Justification Form. |
Quantity |
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Additional assistance can be found on the SWIFT Reference Guide page.
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