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SWIFT Update February 15, 2018

Appropriation Maintenance Application (AMA) Training

Introductory classroom training for AMA will be offered again in March. These instructor-led sessions cover how to enter and monitor appropriation requests in AMA until SWIFT and/or BPAS is updated. Users must have the KK Agency Jrnl Approver and/or KK Agency Jrnl Entry SWIFT role, and be responsible for entering and/or approving appropriation transactions in AMA.

Enroll for this training by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. In “Search for Learning” enter the keyword "AMA" and click Search.

All classes will be held in the Centennial Office Building, Columbine Room. Each session is limited to 13 participants, with a waitlist. If you cannot attend the class you’ve enrolled in, make sure to drop the class in ELM so that someone can enroll in your place. Classes are free of charge.

Date

Time 

March 20, 2018

1:00 pm to 4:00 pm

March 22, 2018

8:30 am to 11:30 pm

March 27, 2018

1:00 pm to 4:00 pm

March 29, 2018

8:30 am to 11:30 am



1099 Forms Mailed to Vendors

Minnesota Management and Budget (MMB) mailed all 1099 forms to vendors on January 27, 2018. Vendors may call or e-mail the 1099 Helpline at MMB with questions or to request a copy of the form.

Vendors should make sure that their message includes their name, address, e-mail address, and their vendor ID or the last four digits of their Social Security number or business tax ID.

Update on SWIFT Classroom Training

SWIFT classroom training is scheduled for the modules listed below. Classes are free of charge. 

You can enroll for this training by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. On the Search for Learning section, enter the keyword “SWIFT” and click Search. 

Most of the SWIFT classes have waiting lists.  If you cannot make the class you enrolled in, drop the class in ELM or contact the trainer as soon as you are able.  Also, ELM will not automatically enroll agency staff on waiting lists to the next class.  You will need to enroll in the next class if it is offered.  

Seats are available in the following classes:

Class 

Date 

Time 

Accounts Payable Voucher Entry, Main, Approval and Reports (AP1) April 4, 2018
8:30 am to 4:00 pm
AR Account Maintenance & Customer Interactions (AR/BI3c)
April 26, 2018
8:30 am to 12:00 pm
AR Direct Journal Deposits (AR/BI3a)
April 5, 2018
8:30 am to 12:00 pm
AR Item Deposits and Applying Payments (AR/BI3b)
April 19, 2018
8:30 am to 12:00 pm
Budget Journal Administration (BC2)
February 21, 2018
8:30 am to 4:00 pm
Create and Manage Contract Documents Electronically (SC2) March 28, 2018
8:30 am to 2:30 pm
Create and Manage Supplier Contracts (SC1)
February 27, 2018
8:30 am to 4:00 pm
Create and Update Purchase Orders for Buyer Roles (PO1) March 6, 2018  
8:30 am to 4:00 pm
Introduction to SWIFT (INTRO) March 8, 2018 8:30 am to 12:00 pm
Strategic Sourcing for Acquisitions (SS1)
March 7, 2018
8:30 am to 4:00 pm
Strategic Sourcing for P/T Events (SS2)
April 20, 2018  
8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

Printing the SWIFT Update

If you are experiencing issues printing this update, download a PDF version and print that version

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