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SWIFT Update January 28 2016

SWIFT 2016 Agency Annual Schedule Posted

The SWIFT 2016 Agency Annual Schedule is available on the MMB SWIFT Budget and Accounting webpage.

New SWIFT ePro Reference Guides Posted

The following new ePro Quick Reference Guides are now available on the ePro/Requisitions Reference Guides page:

Queries to Search for Revenue Setoff Vendors

Vendors to the State at times may be served with a garnishment, levy or have debt owed the State. These vendors may be flagged in SWIFT and all or part of any payments made by an agency can be diverted in SWIFT to satisfy the debt.
It may help to avoid issues, if you know in advance that the vendor has been flagged for setoff and the payment will be diverted. Two SWIFT queries can be used to search for Revenue Setoff Vendors. Both queries listed below should be run because each query searches separate system tables:
M-AP-GBL-REV-SETOFF-VENDORS: This query identifies vendors who will have payments held because MMB has been served with a garnishment or levy. For these vendors, MMB will be alerted that there are payments on hold. If the hold is for a garnishment, the agency paying the vendor is usually aware a garnishment exists and they will need to calculate the amount to be sent to the creditor to satisfy the garnishment. A hold to satisfy a levy is processed by MMB because the entire payment can be taken to satisfy the debt.
M-AP-GBL-REV-SETOFF-VNDRS: This query identifies vendors who have been flagged with a specific code on the vendor file because their tax ID matches a debtor on the Department of Revenue debt file. Payments to these vendors are stopped and depending on the amount of the debt, a portion or entire payment is diverted to the Department of Revenue. MMB loads an updated Department of Revenue debt file weekly.
For instructions on how to run the queries, refer to the Searching for Revenue Setoff Vendors Quick Reference Guide which can be found on the Accounts Payable Reference Guides page.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:

651-201-8100, option 2 or by email

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword "SWIFT" to find and enroll in classes currently scheduled.

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