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SWIFT Update January 25, 2018


Procurement Fiscal Year End Cutoff Dates 

Below are the cutoff dates established for submission of requisitions and requests for establishing contracts above the agency buyer’s delegated ALP authority.

If the best procurement method to make the acquisition is through a Request for Proposal (RFP), the April 13th cutoff could be too late. Contact the appropriate Acquisition Management Specialist for the product line at the Office of State Procurement (OSP) regarding any upcoming or proposed acquisition if the RFP process is being contemplated.

Calendar-Pro


SWIFT 9.2 Limited Upgrade

As questions come up about the SWIFT 9.2 Limited Upgrade, please contact the project team by using the project email: SWIFT.Project@state.mn.us.
Project Timeline (subject to change)

  • Dec. 2017 - Jun. 2018: System Development
  • Jul. - Oct.: System Test Cycle 1
  • Jul. - Aug.: Accessibility and Usability Test Cycle 1
  • Aug.: Formal Performance Test Start
  • Oct. - Dec.: System Test Cycle 2
  • Oct. - Nov.: Accessibility and Usability Test Cycle 2
  • Nov.: User Acceptance Test
  • Jan./Feb. 2019: End User Training
  • Feb. 2019: Targeted Launch Limited Upgrade


Update on SWIFT Classroom Training

SWIFT classroom training is scheduled for the modules listed below. Classes are free of charge. 

You can enroll for this training by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. On the Search for Learning section, enter the keyword “SWIFT” and click Search. 

Most of the SWIFT classes have waiting lists.  If you cannot make the class you enrolled in, drop the class in ELM or contact the trainer as soon as you are able.  Also, ELM will not automatically enroll agency staff on waiting lists to the next class.  You will need to enroll in the next class if it is offered.  
Seats are available in the following classes:

Class 

Date 

Time 

Accounts Payable Voucher Entry, Main, Approval and Reports (AP1) February 1, 2018
8:30 am to 4:00 pm
AR Account Maintenance & Customer Interactions (AR/BI3c)
April 26, 2018
8:30 am to 12:00 pm
AR Direct Journal Deposits (AR/BI3a)
April 5, 2018
8:30 am to 12:00 pm
AR Item Deposits and Applying Payments (AR/BI3b)
April 19, 2018
8:30 am to 12:00 pm
Billing Advanced (AR/BI2)
February 15, 2018
8:30 am to 4:00 pm
Budget Journal Administration (BC2)
February 21, 2018
8:30 am to 4:00 pm
Create and Manage Contract Documents Electronically (SC2) March 28, 2018
8:30 am to 2:30 pm
Create and Manage Supplier Contracts (SC1)
February 27, 2018
8:30 am to 4:00 pm
Create and Update Purchase Orders for Buyer Roles (PO1) March 6, 2018  
8:30 am to 4:00 pm
Introduction to SWIFT (INTRO)
February 14, 2018 8:30 am to 12:00 pm
Introduction to SWIFT (INTRO) March 8, 2018 8:30 am to 12:00 pm
Strategic Sourcing for Acquisitions (SS1)
March 7, 2018
8:30 am to 4:00 pm
Strategic Sourcing for P/T Events (SS2)
April 20, 2018  
8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

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