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SWIFT Update January 11, 2018

2018 Agency Annual Schedule

The 2018 Agency Annual Schedule is now available on the MMB SWIFT Budget and Accounting Instructions webpage.


Help Desk Topic

Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!

Question: I am not able to find the SWIFT web pages I saved to my Favorites. What do I need to do to fix this?

Answer: If you used favorites from the original SWIFT Project website, it is no longer is operational. Update your favorites to the current SWIFT web pages: https://mn.gov/mmb/accounting/swift/


SWIFT 9.2 Limited Upgrade

As questions come up about the SWIFT 9.2 Limited Upgrade, please contact the project team by using the project email: SWIFT.Project@state.mn.us.
Project Timeline (subject to change)

  • Dec. 2017 - Jun. 2018: System Development
  • Jul. - Oct.: System Test Cycle 1
  • Jul. - Aug.: Accessibility and Usability Test Cycle 1
  • Aug.: Formal Performance Test Start
  • Oct. - Dec.: System Test Cycle 2
  • Oct. - Nov.: Accessibility and Usability Test Cycle 2
  • Nov.: User Acceptance Test
  • Jan./Feb. 2019: End User Training
  • Feb. 2019: Targeted Launch Limited Upgrade


Update on SWIFT Classroom Training

SWIFT classroom training is scheduled for the modules listed below. Classes are free of charge. 

You can enroll for this training by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. On the Search for Learning section, enter the keyword “SWIFT” and click Search. 

Most of the SWIFT classes have waiting lists.  If you cannot make the class you enrolled in, drop the class in ELM or contact the trainer as soon as you are able.  Also, ELM will not automatically enroll agency staff on waiting lists to the next class.  You will need to enroll in the next class if it is offered.  
Seats are available in the following classes:

Class 

Date 

Time 

Accounts Payable Voucher Entry, Main, Approval and Reports (AP1) February 1, 2018
8:30 am to 4:00 pm
AR Account Maintenance & Customer Interactions (AR/BI3c)
January 24, 2018
1:00 pm to 4:30 pm
AR Item Deposits and Applying Payments (AR/BI3b)
January 23, 2018
8:30 am to 12:00 pm
Billing Advanced (AR/BI2)
February 15, 2018
8:30 am to 4:00 pm
Budget Journal Administration (BC2)
February 21, 2018
8:30 am to 4:00 pm
Create and Manage Contract Documents Electronically (SC2)
January 19, 2018  
8:30 am to 2:30 pm
Create and Manage Contract Documents Electronically (SC2) March 28, 2018
8:30 am to 2:30 pm
Create and Manage Supplier Contracts (SC1)
February 27, 2018
8:30 am to 4:00 pm
Create and Update Purchase Orders for Buyer Roles (PO1) March 6, 2018  
8:30 am to 4:00 pm
Introduction to SWIFT (INTRO)
January 12, 2018 8:30 am to 12:00 pm
Introduction to SWIFT (INTRO) January 17, 2018 8:30 am to 12:00 pm
Strategic Sourcing for Acquisitions (SS1)
March 7, 2018
8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

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