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SWIFT Update January 7 2016

Update to Cash Receipts collected by the Department of Revenue

There is a modification to the new process that was originally put into place on Wednesday, November 25, 2015.

Initially, deposits that the Department of Revenue collects on behalf of state agencies were posted in each agency's Business Unit with a Payment ID starting with "DOR" on the direct journal entry that goes to the DOR's expenditure account.

These deposits will now also be coded with a Payment ID starting with "DOR" on the payment worksheet to an item entry, along with the direct journal entry that goes to DOR's expenditure account. This change is to help differentiate these deposits between normal receipts in the agency's Business Unit.

Help Desk Hot Topic

Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!

Q: Are there specific instructions that a vendor can review and is there a formal Supplier Portal training session for vendors seeking to do business with the State?

A: Yes. On the Minnesota Management & Budget (MMB) website you will find Vendor Quick Reference Guides (QRG), as well as other training and contact information. To supplement this information, there is a monthly training session on "How to Access & Navigate the Supplier Portal" for vendors interested in doing business with the State. Details along with Registration information can be found on the home page of the Supplier Portal. NOTE: The next session is scheduled for Friday, January 29, 2016 from 8:30 a.m. to 11:30 a.m.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:

651-201-8100, option 2 or by email

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword "SWIFT" to find and enroll in classes currently scheduled.

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