Human Services

Technical Activities

Statewide Outcome(s):

Technical Activities supports the following statewide outcome(s).

Efficient and accountable government services.

Context:

The Technical Activities budget program includes transfers and expenditures between federal grants, programs and state agencies that Department of Human Services (DHS) staff account for in different funds in the state’s accounts, and that must be properly processed in the state’s SWIFT accounting system. This budget program also includes administrative reimbursements earned by other human services entities or other state funds that DHS must ensure is passed through to the proper entities and accurately recorded in the state’s accounting system. By isolating these expenditures in this budget program, spending reported in other DHS budget activities is not distorted and federal grant accounting requirements are followed.

Listed below are specific types of inter-fund and pass-through expenditures included in the Technical Activities budget program.

·         Federal administrative reimbursement earned by and paid to counties, tribes and other local agencies.

·         Federal administrative reimbursement earned by and paid to other state agencies.

·         Administrative reimbursement (primarily federal funds) earned on statewide indirect costs and paid to the General Fund.

·         Administrative reimbursement (primarily federal funds) earned on DHS Central Office administrative costs and paid to the general fund, health care access fund and special revenue fund as prescribed by state law and policy.

·         Transfers between federal grants, programs and state agencies that are accounted for as expenditures in the state’s SWIFT accounting system.

·         Other technical accounting transactions.

Expenditures and associated accounting processes reflected by this program are supported administratively by the Operations budget activity within the Central Office budget program.

Strategies:

DHS maintains necessary staff and information technology resources to adequately support accurate, efficient, and timely federal fund cash management.

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Results:

DHS measures the extent to which federal funds are deposited within two working days.

Performance Measures Notes:

1.     SWIFT identifies and creates an invoice when federal funds are due to the State Treasury. This efficiency measure monitors the percent of deposit transactions that staff complete within two working days of the SWIFT invoice process. The current measure is for the latter three quarters of SFY 2012. Source: DHS Receipt Center records

2.     The federal draw process changed with the new SWIFT accounting system and a previous percent measure is not available.