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Health Care Information and Medical Records

Health Care Records & Medical Information

If any healthcare records or medical information adversely affect any hiring, firing, or promotional decision concerning an applicant or employee, the employer must notify the affected party within ten days of the final decision. 

  • Information on an applicant or employee's medical history or condition must be collected and maintained on separate forms and kept in separate medical files, and is to be treated as confidential material. Access should be limited to those persons needing the information for purposes relating to:  

    • Necessary restrictions and accommodations
    • First-aid safety, if disability might require emergency treatment; 
    • Government inquiries; 
    • Release mandated by law; provided that the results of the examination are used only in accordance with the Human Rights Act.

Employment and applicant records must be retained for at least one year after the records are created.

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