DHS will administer the provider retention grants. DHS developed a grant request application and distribution process for these new funds.
Providers of specific services within the following programs are eligible to receive grants:
To be eligible to receive these funds, providers must attest that their organization:
Providers also must agree that their organization will:
Eligible providers interested in the grant must visit the Disability Services Online Grant System Logon Page. Providers must click on “Create New Account” and complete all required registration steps. Once the registration process is complete, you will receive an email from DSD.Innovation@state.mn.us with a final registration step. If you do not see a confirmation email, please check your spam and junk mail folders.
For more information about the Online Grant System registration steps, see the DHS Online Grant System Guide (PDF).
Once you are registered, select “HCBS Provider Retention Grants” from the listing of all grant opportunities. Providers must complete all required information in the grant application to receive the grant payment. Contact DSD.Innovation@state.mn.us with questions about setting up your account, navigating the site or completing your grant application.
Applications close at 11:59 p.m. on Sunday, Nov. 15. DHS will not process applications received after the deadline.
Eligible providers who do not want to receive this grant do not have to take any action.
The application asks eligible providers for information about their organization, including their Federal Employer Identification Number (FEIN), organization name and address. This information must match the information on the organization’s federal tax forms.
The application also requires providers to attest and agree to several statements.
Providers must describe their plan to spend grant money to reduce the risk of exposure to and transmission of COVID-19 to people with disabilities and staff who support them by maintaining or increasing access to individualized employment services and reducing the use of congregate and sheltered workshop service settings.
The maximum initial grant award to any applicant will be $200,000. If funds are available after all eligible providers have received a grant DHS may award additional grant funds to providers who have already received the $200,000 maximum grant amount.
If applications for grants exceed the available appropriations priority will be given to applications that demonstrate the most need or the most robust plan to ensure people have opportunities to participate in day or employment services that are not provided in a facility or sheltered or work crew setting.
All expenditures paid through this grant must be incurred during the period that began Mar. 1, 2020 and ends Dec. 30, 2020.
DHS’ determination of the funding amount is final and not subject to appeal.
DHS will review submissions to determine eligibility and accuracy of the information provided. DHS anticipates eligible providers will receive their payment via ACH or check, depending on their vendor status with the state of Minnesota.
The funds will be distributed in two rounds. Applications submitted between Oct. 1 and Oct. 14 will be reviewed and funded no later than Nov. 2, 2020. Grant applications requesting over $200,000 in this first round will receive a maximum of $200,000 in the initial payment and a decision on the remainder of the request will be made after the submissions from the second round are reviewed. Applications submitted between Oct. 16 and Nov. 15 will be reviewed and funded no later than Dec. 7, 2020.
Providers who receive these funds will be issued a 1099 form and will be required to report the funding amount they receive in future tax filings as income. If providers have questions about their 1099 form after the end of the 2020 calendar year, they can contact Minnesota Management and Budget at 651-201-8201.
DHS encourages providers to consult with an accountant or tax expert to fully understand the tax implications of this funding.
Providers cannot use public health grant funding to cover costs that have already been supported by other state and/or federal funding, nor can they use the funding to pay taxes.
If a future state or federal audit determines that a provider used funds for the same purpose as other state or federal programs or an ineligible purpose under law, DHS will recover the funds.
Providers who receive funds must clearly document how they used the awarded funds. Maintain documentation sufficient to demonstrate the unreimbursed costs related to actions to facilitate compliance with COVID-19-related public health measures. DHS may perform an audit within the next six years (by Dec. 30, 2026) to ensure the funds were used solely for the purposes of this grant.
By Mar. 1, 2021 each provider receiving disability services provider public health grant funds shall report to DHS how the funds were utilized and other measures determined by the commissioner, including:
Recipients of the grant funds will receive an email from DHS via the online grant system used to apply for the funding when the report form is available. Recipients will be able to fill out the form, upload any supporting documentation, and submit it in the same way they submitted their application.