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Minnesota child care provider background studies

State law requires background studies for certain people who provide direct contact services or have access to vulnerable adults and children. The background study determines whether a person has a disqualifying characteristic, which prevents the person from being in certain jobs or positions. 

The background study requirements apply to four provider types:

  • Licensed child care centers
  • Licensed family child care programs
  • Legal nonlicensed providers that are registered to receive funding through the Child Care Assistance Program (CCAP)
  • License-exempt centers that are registered to receive funding through CCAP (these providers are classified as certified license-exempt centers in state law).

These changes also apply to education programs, staffing agencies or other service providers that have individuals working in one or more of these child care programs.

Find information on who is required to have a child care background study.

Find information on conducting criminal, sex offender or maltreatment searches on behalf of child care providers regulated by states other than Minnesota.

General information about child care background studies

Enhanced background studies

The enhanced background studies described below are not available for any provider. They will not be available until fall 2018. We anticipate that all current providers will need to have a new study between fall 2018 and fall 2020. You will be notified when the new studies are available and when you are required to complete one. Until you receive this information, you must continue to comply with current background study laws and processes.

Frequently asked questions

Here are some frequently asked questions about child care background studies. 

Information for providers regulated in a state other than Minnesota

Other states requesting records on substantiated abuse and neglect from Minnesota will contact the Department of Human Services – Office of Inspector General. These requests are submitted by completing the Consent for Release of Information form DHS-7125 (PDF) and mailing it to DHS with a check for $20. The study subject must give authorization on the form and sign it under witness of a notary public. DHS-OIG processes most maltreatment record requests in about a week, not including mail time. 

Other states requesting criminal records and predatory offender (sex offender) registry information from Minnesota will contact the Minnesota Bureau of Criminal Apprehension. You may obtain the Minnesota Criminal History and Minnesota Predatory Offender Registration information by submitting a consent form signed by the study subject to the BCA, Attn: Criminal History Access Unit, 1430 Maryland Ave E, Saint Paul, MN 55106 along with $15 and a self-addressed stamped envelope. Most requests are processed in seven to 10 business days.

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