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Contracted Services

Definitions

Changes to Services

VRS leadership has made the decision to no longer authorize for the following three services through P/T contracts. The rationale for each decision is below.

Cancellation Fees

Effective January 1, 2019, DEED-VRS cannot authorize for cancellation fees on the P/T contracts. The VR federal funder, the Rehabilitation Services Administration, has issued information that cancellation or “no show” fees are not an acceptable use of VR funds. They cite federal regulations that costs must be allowable, reasonable, and allocable to the VR program and to be allocable to a program, the cost must be relative to the benefit received. RSA has said that payment for services not rendered is not an allowable, reasonable, or allocable cost. DEED-VRS is asking community partner organizations with cancellation fees on their P/T contracts to amend their contracts to remove cancellation fees.

Site Development

Effective immediately, DEED-VRS will not authorize for site development. It is the position of DEED-VRS that site development is one component of an individualized service for paid work experiences or placement services and should not be extracted from those services. DEED-VRS is asking community partner organizations with site development on their P/T contracts to amend their contracts to remove the service.

Deaf/HOH Interpreters

Effective immediately, DEED-VRS cannot authorize interpreting services for deaf and hard-of-hearing individuals through the P/T contracts. DEED-VRS is required to use the State of Minnesota’s state master contract for purchasing interpreting statewide. DEED-VRS is asking community partner organizations with interpreting on their P/T contracts to amend their contracts to remove the service.

The VR program receives 74.05 percent of its funding through a grant from the U.S. Department of Education. For federal fiscal year 2019, the total amount of grant funds awarded were $41,796,129. The remaining 25.5 percent of the costs ($14,300,000) were funded by Minnesota state appropriations.

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