Public Participation

Rules for Attending or Participating in Executive Board Meetings

To ensure a positive experience for everyone, visitors attending or participating in Executive Board meetings must observe the following guidelines:

• Visitors are required to check in at the reception desk upon arrival to be issued a visitor badge. Visitors must wear the badge in a visible location while on the premises.
• Visitors must comply with building security procedures.
• Visitors must remain within authorized areas of the building.
• Visitors should leave bags, packages, and personal belongings in their vehicle. If it is necessary to bring items into the building, those items may be subject to inspection in accordance with building security protocols.
• Visitors are expected to conduct themselves in a courteous and professional manner. Visitors who are disruptive, threatening, abusive, or otherwise inappropriate will be instructed to leave.
• Photography, videography, audio recording, and the use of electronic devices may be restricted in certain areas. Visitors must comply with all posted signage and directions provided by building management or security personnel.
• Visitors who are experiencing symptoms of illness are encouraged to reschedule their visit when possible. Additional health and safety measures may be implemented as circumstances require.
• Service animals are welcome in accordance with applicable laws. Any exceptions for other animals must be approved in advance by building management.

Building management reserves the right to limit, deny, or revoke visitor access when necessary to protect the safety, security, and well-being of building occupants, visitors, and property.

To Provide Public Comment During an Upcoming Meeting

Members of the public who would like to comment must submit this form at least three business days prior to the next meeting.

Comments are limited to topics within the scope of the Executive Board’s authority and may be limited at the discretion of the Board Chair.

Committee staff review submissions for completeness and relevance. Staff send a confirmation email to individuals who request to comment no later than 24 hours prior to the meeting date and time with the status of their comment request. For commenters scheduled to speak, the email will include the estimated speaking time, instructions for in-person or virtual participation, and the public comment rules and expectations.

Confirmed commenters must check in with meeting staff (in person or virtually) 15 minutes prior to the beginning of the meeting. To check in, commenters attending in person should sign in on the Public Comment registration form found near the room entrance. Speakers attending remotely should email executiveboard.publiccomment.dct@state.mn.us to identify themselves to the virtual meeting host and receive further instructions. Failure to check in may result in forfeiture of the speaking slot, at staff discretion.

Public Comment Rules and Expectations

• Commenters must adhere to the allotted three minutes. 
• Commenters must address the Executive Board respectfully. Personal attacks, profanity, or disruptive behavior are not permitted.
• Presentations or other materials are not allowed. Oral comments only.
• Comments must not contain any personal health information (PHI) or personally identifiable information (PII) about other individuals.

The Executive Board Chair or meeting staff may issue a warning or end a speaker’s comment if rules are violated.

See our Public Meeting Decorum Attendance and Participation Policy.