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Mobile Event Planning and Project Management

The Mobile Event Planning and Project Management Enterprise Master Contract Program (Program) is designed to provide State Agencies and State's Cooperative Purchasing Venture (CPV) members with pre-approved Vendors for event development, planning, coordination, budget management, programming and implementation needs. This Program is available for use by State of Minnesota agencies and other government units eligible under the state's Cooperative Purchasing Venture (CPV's) established pursuant to Minnesota Statute § 16C.03, subdivision 10. Entities eligible to participate under the cooperative purchasing venture are described in Minnesota Statute § 16C.105
  • While the primary objective of the Program is to provide a quick means of purchasing the above-referenced services, the Program provides several additional benefits, including:
  • Pre-approved Vendors qualified to perform mobile event planning and project management services
  • Pre-established contract terms and requirements at the Master Contract level
  • Greater consistency and streamlined administrative process
  • Cost avoidance by leveraged economies of scale
  • Quality Assurance by pre-qualified vendors
  • Reduced time to engage services
The following contractors have been awarded master contracts. Select contractor name to review specific information.

How do I utilize the program?

First, determine your eligibility to use the program. You must be a state agency or a member of the State's Cooperative Purchasing Venture (CPV) program. Second, determine the estimated total cost of the transaction. For transactions estimated to cost up to $75,000, including amendments, a user may select directly from the list of eligible master contract holders using the Engagement Request (ER) method. The ER method is a simple process allowed when a transaction will not exceed $75,000 in total cost. For transactions estimated to cost in excess of $75,000 , including amendments, a user is required to competitively select a contractor using the Request For Offer (RFO) method. For best results and value, a user may also consider using the RFO method to select a contractor regardless of estimated dollar value, including transactions estimated to cost $75,000 or less. 
Transactions Up To and Including $75,000
The Engagement Request method allows direct selection of a master contract holder for transactions that will not exceed $75,000 in value, including amendments. Work Orders written under the program are not to exceed one (1) year in duration.
Transactions in excess of $75,000
For engagements exceeding $75,000, require a user to competitively solicit proposals from all master contract holders approved in the category using the "Call Method." Work Orders written under the program are not to exceed one (1) year in duration. 
Work Order Certification Form 

This is required for all State Agencies with transactions of $5,000 or more. Work Order Contract may exceed $1,000,000 without prior approval from the Department of Administration

Reporting (State Agencies Only)
Minnesota Statute § 16C.08, subdivision 4(c) requires state agencies, upon completion of a professional/technical services contract in excess of $25,000, to submit a one-page report summarizing the purpose of the contract, identifying the amount spent on the contract, and evaluating the work completed by the contractor. Reports can be completed online at the Professional/Technical Services Contract Evaluations Page. The reporting requirement does not apply to users other than Minnesota state agencies.
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