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Glossary

Advisory opinion: A non-binding finding by the Commissioner of Administration on an issue related to the Data Practices Act or the Open Meeting Law.

Classification of data: Determination by the Minnesota Legislature on whether government data are public or not public, whether the data subject gets access, and what additional rights flow to the data subject.

Confidential data: Government data about a person that are not available to the person or the public.

Data challenge: When a person makes a formal objection that certain government data about him/her are incorrect and/or incomplete.

Data practices: The rules, regulations, and practices of Minnesota government in its handling of government data.

Data Practices Act (Chapter 13): The Minnesota law regulating how government handles data it collects, creates, maintains.

Data practices compliance official: Person in a government entity who handles data practices issues.

Data subject: The person or business/organization that government data are about.

Designee: A person the responsible authority designates to be in charge of certain records and to handle requests for government data.

Government entity: A unit of government, such as a state agency, city, county, school district.

Minnesota Rules, Chapter 1205: The Minnesota rules that relate and apply to Chapter 13.

Nonpublic data: Government data about businesses/organizations/inanimate objects that are available to the businesses/organizations but not to the public.

Not-public data: Any type of government data that are not available to the public – private, confidential, nonpublic, protected nonpublic.Government data: Everything government creates, collects, maintains that is recorded in some type of format.

Official record: Government data that document a government entity’s official activities.

Open Meeting Law (Chapter 13D): The Minnesota law regulating meetings of public bodies.

Public data: Government data that are available to anyone for any reason.

Private data: Government data about a person that are available to the person but not to the public.

Protected nonpublic data: Government data about businesses/organizations/inanimate objects that are not available to the businesses/organizations or the public.

Records retention schedule: A document that lists categories of official records and prescribes the length of time a government entity must keep its official records. Each government entity must have its own schedule or follow a general schedule.

Responsible authority: Person in a government entity who ultimately is responsible for matters relating to the Data Practices Act.

Temporary classification: Government data that the Commissioner of Administration has made not public for a short period of time.

Tennessen warning notice: Specific information government must give a person when government collects data from that person. Named after the senate author of the original Data Practices Act – Bob Tennessen.

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