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Steering Committee Standard

Issued: July 1, 1994

Effective: Agencies and information resource communities must comply by October 31, 1994.

Applicability: Who cares about this standard? All agency and information resource community executives. When does it apply? Always.

Audience (general, technical, executive, etc.): Agency and information resource community executive management.

Purpose of Standard: Information management requires the active support of an information resource steering committee led by executive-level management that advises the IRM executive on managing the organization's information resources. Because information resources have agency-wide and statewide value, managing them requires authority and accountability that only executive level management can provide. Agency and information resource community leadership is required for projects to achieve their potential.

Standard Requirements: Agencies and information resource communities must establish an information resource steering committee that advises the IRM executive on managing the organization's information resources. The committee must advise the executive on public access requirements, rights of subjects of government data, data security, data retention and other public policy requirements. The information resource steering committee must be led by executive-level management and must have representatives from executive-level management, information system professionals and users of systems. Agencies and information resource communities must take into consideration the size and complexity of the organization involved when determining the makeup of the committee.

Compliance: What constitutes compliance? Agencies and information resource communities must have readily available for examination:

  • A policy establishing the information resource steering committee and defining its responsibilities and authorities;
  • A list of the committee's members, their titles and what organizational units they represent;
  • A description of the process used to consider and select projects that are forwarded to the steering committee and IPO; and
  • The criteria for determining what issues will be brought before the steering committee for action.
How is compliance measured? Evidence of compliance will be subject to examination.

References: Source of Standard: Minnesota Office of Technology Statewide Information Resource Management Policies
Source of more information: Minnesota Office of Technology

Public Policy: Minnesota Statutes Chapter 13 (Minnesota Government Data Practices Act); Chapter 15.17 (Official Records Act); Chapter 138.17 (Government Records Act); and all other state and federal statutory requirements relating to data practices and records management.