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Standard for Policies, Standards and Guidelines

IRM Standard 3, Version 1
Issued: July 1, 1994

Effective: Agencies and information resource communities must comply by October 31, 1994.

Applicability: Who cares about this standard? All agency and information resource community executives, managers and information resource management personnel. When does it apply? Always.

Audience (general, technical, executive, etc.): Agency and information resource community executives, managers and information resource management personnel.

Purpose of Standard: Agencies and information resource communities need an information management infrastructure made up of policies, standards and guidelines that direct the strategic management of agency or information resource community information resources. OT is developing statewide policies, standards and guidelines that will provide a framework for organizations to use in developing their own policies, standards and guidelines.

Standard Requirements: Agencies and information resource communities must develop information resource policies, standards and guidelines. The policies, standards and guidelines must address established public information policy as stated in federal and state laws, administrative rules and existing statewide policies issued by OT.

The policies, standards and guidelines must be consistent with statutory requirements. Agencies and information resource communities shall evaluate the technical standards that promote data sharing, interconnectivity, and interoperability to assure compliance with statutory policies.

Compliance: What constitutes compliance? Agencies and information resource communities must have readily available for examination:

  • A description of how the policies, standards and guidelines are adopted and communicated; and
  • Existing and proposed policies, standards and guidelines.
How is compliance measured? Evidence of compliance will be subject to examination.

References: Source of Standard: Minnesota Office of Technology Statewide Information Resource Management Policies
Source of more information: Minnesota Office of Technology

Public Policy: Minnesota Statutes Chapter 13 (Minnesota Government Data Practices Act); Chapter 15.17 (Official Records Act); Chapter 138.17 (Government Records Act); and all other state and federal statutory requirements relating to data practices and records management.