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Organizational Structure

IRM Standard 10, Version 1
Issued: July 1, 1994

Effective: Agencies and information resource communities must comply by October 31, 1994.

Applicability: Who cares about this standard? All agency and information resource community executives, managers and information resource management personnel. When does it apply? Always.

Audience (general, technical, executive, etc.): Agency and information resource community executives, managers and information resource management personnel.

Purpose of Standard: Accountability and responsibility for information resources should be agency- or information resource community-wide. The agency or information resource community should be structured so that resources can be appropriately managed and shared. The management of information resources will require agencies and information resource communities to assess their organization for its readiness to develop, operate and maintain its information resources.

Standard Requirements: Agencies and information resource communities must be structured to allow information resources to be appropriately managed and shared.

Agencies and information resource communities must develop and manage government data consistent with the public information policies and requirements of the Minnesota Government Data Practices Act, to ensure public access to government data, and the protection of rights of subjects of government data. Identification of the classification of data and issues of statutory compliance shall begin during the early stages of strategic planning and data modeling. The effects of the data's classification and attention to compliance with statutory requirements shall continue through design, installation and maintenance.

Agencies and information resource communities are responsible for ensuring that data is developed and managed consistent with the Minnesota Official Records and Records Management Acts. Identification of the retention and disposition requirements of data and what data are needed for public accountability shall begin during the early stages of strategic planning and data modeling and continue through design, installation and maintenance.

Agencies and information resource communities shall manage their information resources to assure compliance with statutory requirements on public access to data, rights of subjects of government data, and records management.

Compliance: What constitutes compliance? Agencies and information resource communities must have readily available for examination:

  • A description of the current information management structure, such as an organization chart; and
  • An assessment of the current structure's effectiveness for managing information resources now and in the future.
How will compliance be measured? Evidence of compliance will be subject to examination.

References: Source of Standard: Minnesota Office of Technology Statewide Information Resource Management Policies
Source of more information: Minnesota Office of Technology

Public Policy: Minnesota Statutes Chapter 13 (Minnesota Government Data Practices Act); Chapter 15.17 (Official Records Act); Chapter 138.17 (Government Records Act); and all other state and federal statutory requirements relating to data practices and records management.