Issued: July 1, 1994

Effective: Agencies and information resource communities must comply by October 31, 1994.

Applicability: Who cares about this standard? All agency and information resource community executives. When does it apply? Always.

Audience (general, technical, executive, etc.): Agency and information resource community executive management.

Purpose of Standard: Information management requires the active support of a top level executive, who must assume responsibility for managing and developing the information resources under his or her control. Because information resources have agency-wide and statewide value, managing them requires authority and accountability that only executive level management can provide. Agency and information resource community leadership is required for projects to achieve their potential.

Standard Requirements: Agencies and information resource communities must identify an executive with the responsibility, authority, and accountability to manage the organization's information resources.

The individual responsible for IRM shall hold an executive level position and be responsible for ensuring that all aspects of the organization's planning, development, and operation of information resources comply with applicable public policies, statutory requirements on public access to data, rights of subjects of government data, and records management. IRM executives are also responsible for ensuring that use of information resources is accomplished in compliance with statutory policies that affect information sharing.

The executive must have the authority and responsibility to:

• establish policies, standards, and guidelines.
• ensure that adequate information resource models are established and maintained.
• ensure that an implementation plan is established, maintained, and followed.
• ensure that the management of information resources is linked to business plans, goals, objectives, and strategies.

Compliance: What constitutes compliance? Agencies and information resource communities must have readily available for examination:

• The name and title of the executive responsible for information resources; and
• A list of the authorities and responsibilities of that person.

How will compliance be measured? Evidence of compliance will be subject to examination.

References: Source of Standard: Minnesota Office of Technology Statewide Information Resource Management Policies Source of more information Minnesota Office of Technology

Public Policy: Minnesota Statutes Chapter 13 (Minnesota Government Data Practices Act); Chapter 15.17 (Official Records Act); Chapter 138.17 (Government Records Act); and all other state and federal statutory requirements relating to data practices and records management.