The Office of Enterprise Technology (OET) maintains a repository of State of Minnesota information technology projects. Project status information must be maintained on a regular basis to ensure accurate reporting including the annual report to the legislature on IT project spending. OET works with executive branch agencies to identify and train agency project management coordinators, and provide them with access to the PPM system. These Agency Coordinators collect project information and current status information from project managers, and then enter and maintain project status information in PPM.
PPM is an online system that provides a way for agencies to register IT projects and update their status. These regular status updates, made by Agency Coordinators, provide valuable information for the IT project repository.
The PPM Monthly Status Reporting Procedure document provide detailed information on how to report status information in PPM. Download the PDF.
The Project Identification Request Form allows you to submit monthly status information as well as any other changes to the PPM entry for the project. Download the Excel document.
Use the following dates of each month to report and confirm project status in PPM (if the due date falls on a holiday or weekend, due dates are on the next business day).
The first day of the month: Project status should be posted to PPM by 4:30 p.m. (end of business day). Forward the completed Project Identification Request Form to your Agency Coordinator. (Ask your coordinator when they need this information in order to meet the deadline.) If your agency does not have an Agency Coordinator, please forward your completed form to firstname.lastname@example.org.
The second day of the month: Draft versions of monthly project status reports are posted to individual project SharePoint Sites for review by project managers and/or Agency Coordinators.
The fifth day of the month: By end business day, Agency Coordinators should make any updates or corrections in PPM.
The seventh day of the month: Final Monthly Project Status Reports are posted to individual project SharePoint sites.
Each executive branch agency has identified Agency Coordinators who collect project information and current status information from project managers, and then enter and maintain project status information in the PPM system. You can find your Agency Coordinator and contact information on this list (Download the PDF).
Please contact the PMO at email@example.com. We can work directly with you to enter your project data.
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