Training & Habilitation Programs Active in Document Imaging
ABILITY BUILDING CENTER
Steve Kelley, 507-535-7116, Rochester
The Paperless Office Solutions division of ABC has trained 25 people in document imaging, from document prep to scanning. Services include pick up and delivery, scanning, data entry, Optical Character Recognition processing, and document destruction. Files are transmitted by FTP, SDBC, Lan and Wan connectivity. Three networked, portable scanning workstations with flatbed scanners are available to service customers on site and three, multifunction scanners connected to eight workstations operate in-house. Customers include non-profits, real estate firms, financial services, Internet development firms, individual families and ABC’s internal files. Partnering with a software developer provides customized programming that captures and organizes data from scanned files for marketing and business development.
Lisa Lundmark, 612-852-1805, Minneapolis
Beginning scanning operations in 2000, the organization now has an average of 30 people involved with imaging. Seven types of scanners expand the capability to handle a variety of imaging requirements. Teams are skilled at document preparation, scanning, indexing, file format conversion and OCR correction. Technical managers are able to customize document files to fit company software or to provide files on CD/DVD medium. Holding state and federal purchasing contracts, governmental work has been done for state departments, judicial districts, the motor vehicle department and the IRS, and has been expanded to include work on corporate legal, personnel and accounting files. Processes and procedures comply with all privacy acts, including HIPAA, FACTA, Sarbanes-Oxley and Graham Leech Bliley. Its certification by AAA NAID for document destruction assures a background check and work history on all employees, along with established and audited workforce and building security processes.
CHICAGO LAKES AREA ACHIEVEMENT CENTER
Dan Brown 651-257-6709, Chicago Lakes
Beginning in 2007, 12 individuals have been trained in document preparation and five individuals are scanning and indexing. Drawing from a capable young adult program, the teams have handled documents of the center, local cemetery records and Chicago Lakes city records. Purchased equipment allows imaging crews with one job coach work on site or at the facilities.
Holly Rehfield, 952-474-9510, Excelsior,
Currently exploring partnering with a document management company, Choice, Inc is just beginning to develop an imaging workforce.
COMMUNITY CONNECTION PARTNERSHIP
Mary Anne Hoffman, 612-827-0276
Experience with a six month, independent placement working in document preparation, created high interest in additional work opportunities and future purchase of scanning equipment.
Krista Smith, 507-334-4347, Faribault
Following the success of Blue Earth County, KCQ began imaging in 2004 for the Rice County Attorney’s office and for the VFW’s historical documents as courthouse reconstruction limited space for file cabinet storage. The program has expanded to handle additional county departments and now involves seven imagers with supervisors handling document preparation and scanning.
Jean Grossman, 651-365-3713, Minneapolis, St. Paul, Bloomington
Eight teams throughout the Twin Cities are involved with document preparation and imaging. Document preparation work began in 1988, and microfilming and imaging projects were taken on in 2001. Teams averaging five people take on long term and project placements working with legal, insurance and educational records. The teams receive coaching, supervision and training as required for each project. No imaging is done in-house.
Jennifer Lee, 651-983-7042, Vadnais Heights
Since 2006 the organization has trained nearly 20 individuals in document preparation and eight as scanners, teams have gained experience in records for financial, legal, transportation and construction industries. The mobile scanning units transfers files to CD/DVD or uploads information to a secure ftp site. Teams have taken on long term and project work activities.
MIDWAY TRAINING SERVICES
John Hoffman, 651-288-8935, St. Paul, Vadnais Heights
In 2006, scanning equipment was purchased to begin a four year project scanning legal documents for a law firm. A year later, a storefront location was opened to provide walk-in scanning and copying services, in-house scanning operations and training classrooms. Over 30 people have been trained in document preparation, scanning and document reconstruction using OCR software. Mobile and in-house supervised teams have scanned documents for educational, legal, and manufacturing businesses, as well as municipal property records. With equipment upgrades, files are backed up nightly. Scanned files are stored to CD/DVD medium or transferred to a secure FTP site.
Brian Benschoof, 507-386-5642, Mankato, Lakeville
The longest document imaging project involves six individuals who have imaged documents for Blue Earth County. Following a mandate to move into digital records, the crew began in the human services department and then the imaging was expanded to all other county departments. The organization owns scanning equipment and is scanning its own records.
Minn. State Operated Services
Heidi Forbes, 651-582-1859, St. Paul
Starting in 2004, the agency imaged 3.5 million documents in 14 months for the Minn. Department of Human Services, the first significant imaging project in the state. After four years, 50 individuals have been trained and have imaged 10 million documents for DHS and now assist with their day-forward scanning processes. State crews are available from Virginia to Austin with concentrated experience with government agencies. Two metro facilities are equipped for scanning and a truck allows the scanning operations to also be mobile. Teams can handle full text OCR conversion processing.
NORTHEAST CONTEMPORARY SERVICES
Becky Smith, 651-636-3343, Roseville
With a wide range of client skill levels, with some referred through rehabilitation services, an estimated 30 individuals would be ready to take on document preparation and scanning activities. At this time, no imaging work has been completed.
OPPORTUNITY PARTNERS, INC.
Bob Schillinger, 952-930-4299, Minnetonka
Of the 18 people who have been trained in document preparation, nearly half also take on scanning activities. Equipment used includes two scanners with Laserfiche software, and grants allow for further equipment upgrades. With a focus on archival records, the team has served manufacturing and legal businesses in scanning and coding. Teams are supervised and given training and coaching as needed for each project.
PARTNERSHIP RESOURCES, INC.
Dan Reed 952-952-1404, St. Louis Park
The purchase of scanning equipment in 2008 has allowed the organization to scan its own files and six individuals have been trained. Aiming to provide a quality workforce, a partnership is now being developed with a for-profit company that will bring scanners in-house for document imaging work.
PHOENIX ALTERNATIVES, INC.
Steve Conlin 651-747-8740, White Bear Lake
Electronic Archival Scanning Enterprises, EASE, has trained 21 individuals, including six as scanners, to work in-house or at company locations. Files are converted to PDF documents with OCR capabilities. Portable equipment makes it possible for supervised groups to work at any location.
Cathy McCoy, 651-289-3170, Eagan, Red Wing
Document imaging work has been performed in-house and on location since 2007. One scanner has been purchased for training and in-house projects. Supervised teams have worked with medical, transportation and historical files. Files are transferred to CD/DVD or to storage devices. The Red Wing branch has provided scanning teams and has completed manufacturing and governmental projects.
Marty Olson, 763-786-8334, Spring Lake Park
Since beginning in 2006, the organization has trained 10 individuals in document preparation and scanning. Training, supervision and coaching is provided for each group as it works in the field. Files for retail and manufacturing companies have been scanned.
Lynne Megan, 651-489-2595, Roseville
With the skills and experience gained in scanning the organizations internal records, six to seven people are now trained and ready to take on additional scanning activities in Ramsey County.