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Providing information, education, and training to build knowledge, develop skills, and change attitudes that will lead to increased independence, productivity, self determination, integration and inclusion (IPSII) for people with developmental disabilities and their families.

Document Imaging

Module 6: Types of Equipment and Work Area Needed for Imaging

Basic Setup of Work Area

• Accessible Area

• Area to Secure Files

• Accessible Equipment –
   Jogging Box and Staple Remover

• Equipment and Software Fitting
   for Type of Files

File Jogger
File Jogger
Staple Remover
Non-pinching Staple Remover

A document scanning area only requires enough space for easy access to the boxes of files that are to be prepared for scanning and a work surface. On the work table, files are opened, staples and paper clips are removed, and small pages are taped to regular sized sheets. The work area should also include a copier for delicate or fragile papers, or to copy documents or pages when originals are on colored paper. An additional table should hold the papers that have their identifying bar code divider and are ready to be scanned.

At the scanner, a jogger box is useful to be certain that all loose papers are in line and can be easily fed into the scanner tray. Another table is needed to make sure that all pages have been scanned completely and to review for other quality checks. When papers need to be returned to the original file, this is the best area to complete that operation.

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The GCDD is funded under the provisions of P.L. 106-402. The federal law also provides funding to the Minnesota Disability Law Center,the state Protection and Advocacy System, and to the Institute on Community Integration, the state University Center for Excellence. The Minnesota network of programs works to increase the IPSII of people with developmental disabilities and families into community life.