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Providing information, education, and training to build knowledge, develop skills, and change attitudes that will lead to increased independence, productivity, self determination, integration and inclusion (IPSII) for people with developmental disabilities and their families.

Document Imaging

Quality Assurance

• High Quality Scan of all Materials

• Correct Alignment and Contrast

• OCR Text Editing; Photo

• Filing and Indexing as Requested

• Documents Returned to File or
   Set for Storage or Shredding


At each step of the scanning process, quality checks need to confirm that the text and photo scans meet the set standards. At a minimum, be certain that all the pages have been scanned, blank pages are deleted and each document is clear and readable, including the page notations or highlights.  Black and white and color pages are expected to match the originals, unless stated otherwise in the contract. Photo clarity and contrast can be expected to be improved over the original.

When large maps or documents are scanned, often times only one segment at a time can be captured, but once in the computer, the separate pieces can be "stitched" together using photo adjusting software. All of the pieces can then be reunited into a complete map or piece of art.

When optical character recognition (OCR) software converts a page to editable, scannable text, good proof reading skills are needed to correct spelling and punctuation errors made by the software.

File reassembly and storage, or shredding, are the last steps in the scanning process and determined by each contract.

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©2018 The Minnesota Governor's Council on Developmental Disabilities
 370 Centennial Office Building  658 Cedar Street   St. Paul, Minnesota 55155 
Phone: 651.296.4018   Toll-free number: 877.348.0505   MN Relay Service: 800.627.3529 OR 711   Fax: 651.297.7200 
Email:   View Privacy Policy   An Equal Opportunity Employer 

The GCDD is funded under the provisions of P.L. 106-402. The federal law also provides funding to the Minnesota Disability Law Center,the state Protection and Advocacy System, and to the Institute on Community Integration, the state University Center for Excellence. The Minnesota network of programs works to increase the IPSII of people with developmental disabilities and families into community life.