At each step of the scanning process, quality checks need to confirm that the text and photo scans meet the set standards. At a minimum, be certain that all the pages have been scanned, blank pages are deleted and each document is clear and readable, including the page notations or highlights. Black and white and color pages are expected to match the originals, unless stated otherwise in the contract. Photo clarity and contrast can be expected to be improved over the original.
When large maps or documents are scanned, often times only one segment at a time can be captured, but once in the computer, the separate pieces can be "stitched" together using photo adjusting software. All of the pieces can then be reunited into a complete map or piece of art.
When optical character recognition (OCR) software converts a page to editable, scannable text, good proof reading skills are needed to correct spelling and punctuation errors made by the software.
File reassembly and storage, or shredding, are the last steps in the scanning process and determined by each contract.