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Providing information, education, and training to build knowledge, develop skills, and change attitudes that will lead to increased independence, productivity, self determination, integration and inclusion (IPSII) for people with developmental disabilities and their families.

Document Imaging

Document Preparation

• Remove Paper Clips, Staples

• Prepare Paper for Scanner

• Separate Groups with
   Bar Code Sheets

reviewing documents

Imaging begins with document preparation as each sheet of paper is prepared for scanning. The procedure depends on the equipment and software being used. Most require removal of all paper clips, staples or glue-like materials that could damage the scanning equipment or interfere with the document feeding process. Most scanners need paper smaller than a full sheet to be taped or copied onto a full sheet to obtain a quality scan. Thin, onion skin paper or fragile documents may need to be copied prior to scanning to avoid being damaged by the scanner.

Between each batch of files, divider sheets with bar codes are used to identify each group. Once these files have been scanned, the card is removed and then made available for the next batch of files with the same identification.

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©2017 The Minnesota Governor's Council on Developmental Disabilities
 370 Centennial Office Building  658 Cedar Street   St. Paul, Minnesota 55155 
Phone: 651.296.4018   Toll-free number: 877.348.0505   MN Relay Service: 800.627.3529 OR 711   Fax: 651.297.7200 
Email: admin.dd@state.mn.us   View Privacy Policy   An Equal Opportunity Employer 

The GCDD is funded under the provisions of P.L. 106-402. The federal law also provides funding to the Minnesota Disability Law Center,the state Protection and Advocacy System, and to the Institute on Community Integration, the state University Center for Excellence. The Minnesota network of programs works to increase the IPSII of people with developmental disabilities and families into community life.