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Providing information, education, and training to build knowledge, develop skills, and change attitudes that will lead to increased independence, productivity, self determination, integration and inclusion (IPSII) for people with developmental disabilities and their families.

Document Imaging

Module 4: Essential Job Functions of Document Imaging

   Details of Getting the Work Done

• Management Decision

• Hire for the Job

• Contract or Direct Hire

• Establish Filing System

Job Coach

Hiring people with development disabilities for document imaging begins with a management decision that the investment in scanning pays off for the company. If a company or organization spends $50,000 to $200,000 on scanning software and equipment, it has to be convinced that it will be a good investment.

Another management decision, one often missed with the purchase of scanning equipment, relates to who will do the scanning.  Some managers consider that current employees can add it to their daily tasks. Often this is met with resentment that the work is "beneath their job level" or others will just quietly put it off and the work is left undone. Some companies have hired teens or college students working during the summer, only to find that the quality of work dropped off rapidly as the tasks were too methodical to keep their interest.

Individuals with developmental disabilities are applying for independent placements because of interests and skills.  Managers should consider people with developmental disabilities as qualified applicants.

The final task for an employer is to decide which company records will be stored in the computer. Will all past records be scanned? How will they be organized? What records have to be retained by law and what records can be destroyed? Will we retain the paper files?  When should they be shredded?

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©2016 The Minnesota Governor's Council on Developmental Disabilities
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The GCDD is funded under the provisions of P.L. 106-402. The federal law also provides funding to the Minnesota Disability Law Center,the state Protection and Advocacy System, and to the Institute on Community Integration, the state University Center for Excellence. The Minnesota network of programs works to increase the IPSII of people with developmental disabilities and families into community life.