Skip to Full Menu

Providing information, education, and training to build knowledge, develop skills, and change attitudes that will lead to increased independence, productivity, self determination, integration and inclusion (IPSII) for people with developmental disabilities and their families.

Document Imaging

Module 1: What Is Document Imaging?

Paper convert to Digital Format

• Wide Range of Files

– Historical or Day-forward
– Customer Records
– Legal Documents
– Association Records
– Education Records
– Patient Medical Files
– Historical Records
– Large Format

Document imaging is simply converting information on paper to digital formats or to a server, generally information that can be viewed on a computer. The range of documents is vast, representing communications to, from and within all types of businesses and professional groups, nonprofit organizations and government agencies of all sizes, from very large to small.

To break it down further, a mass of accumulated files is referred to as historical or past records, while the current communications, the paper or mail coming in to be filed each day, is referred to as day forward scanning.

Paper records can be a company's customer records for a moving company or the high volume of files relating to a lawsuit or legal proceeding. For a nonprofit it can be responses to a pledge drive or membership files. For a school district it can be the accounting files or student records. Files for scanning can include patient medical files at a clinic or x-rays scanned for a hospital. Official historical files are found in records of cemetery plots or official birth, death or adoption records of a county.

Large format files could be county land maps, or architectural drawings. As you can see, scanning and imaging services could apply to an entire spectrum of organizations, and types of records or documents. Any bank of file cabinets presents a scanning opportunity.

<< Previous   2    Next >>

©2018 The Minnesota Governor's Council on Developmental Disabilities
 370 Centennial Office Building  658 Cedar Street   St. Paul, Minnesota 55155 
Phone: 651.296.4018   Toll-free number: 877.348.0505   MN Relay Service: 800.627.3529 OR 711   Fax: 651.297.7200 
Email:   View Privacy Policy   An Equal Opportunity Employer 

The GCDD is funded under the provisions of P.L. 106-402. The federal law also provides funding to the Minnesota Disability Law Center,the state Protection and Advocacy System, and to the Institute on Community Integration, the state University Center for Excellence. The Minnesota network of programs works to increase the IPSII of people with developmental disabilities and families into community life.