Document imaging is simply converting information on paper to digital formats or to a server, generally information that can be viewed on a computer. The range of documents is vast, representing communications to, from and within all types of businesses and professional groups, nonprofit organizations and government agencies of all sizes, from very large to small.
To break it down further, a mass of accumulated files is referred to as historical or past records, while the current communications, the paper or mail coming in to be filed each day, is referred to as day forward scanning.
Paper records can be a company's customer records for a moving company or the high volume of files relating to a lawsuit or legal proceeding. For a nonprofit it can be responses to a pledge drive or membership files. For a school district it can be the accounting files or student records. Files for scanning can include patient medical files at a clinic or x-rays scanned for a hospital. Official historical files are found in records of cemetery plots or official birth, death or adoption records of a county.
Large format files could be county land maps, or architectural drawings. As you can see, scanning and imaging services could apply to an entire spectrum of organizations, and types of records or documents. Any bank of file cabinets presents a scanning opportunity.