Skip to Content

  SWIFT Logo Blue

SWIFT Update (June 18, 2015)

SWIFT Availability 
The SWIFT Administrative Portal will be unavailable due to routine maintenance from 7:00 a.m. – 12:00 p.m. (noon) this Sunday, June 21st. During this time users will not be able to access SWIFT FMS, CBS, FNTS, or BPAS.

FY15 Requisitions must be closed or modified if award will not take place by June 30th
Requisitions using non-continuing funds that will not be awarded by June 30th must either be canceled or the funding must be changed to reflect the new budget year. If the requisition line is tied to a pending sourcing event, the event must be canceled or the specific event line must be closed before the requisition line can be closed or changed. Please see the SWIFT Procurement Year End Processing Tips guide available on the MMB web site for help with processing procurement documents for the year-end close.

Annual Budget and Accounting Instructions
The Annual Budget and Accounting Instructions – Document 2 has now been posted to the MMB SWIFT Website (http://mn.gov/mmb/accounting/swift/budg_acct_instr/).


SWIFT Help Desk 
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT. 
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us 
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
            Issue Description
            Business Unit
            Module (Accounts Payable, Purchase Orders, etc.)
            Transaction ID (Voucher ID, PO ID, etc.)
            Error Message Print Screen

The SWIFT Help Desk is experiencing intermittent issues with the phone software causing some individuals to remain in the call queue for an extended period of time. If you call the help desk and you are not connected with one of the staff within 10 minutes, please hang up and try your call again. If you are still not connected within 10 minutes, please send an email to the help desk notifying them you are unable to connect.

Additional reference information can be found on the SWIFT website

SWIFT Update Listserv
The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users. To be removed or added to the SWIFT Update list, please send an email to the Swift Help Desk (SWIFTHelpDesk.MMB@state.mn.us).