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SWIFT Update (February 4, 2016)

New Accounts Payable SWIFT Query

There is a new SWIFT query available that provides users with a list of vouchers that do not reference a purchase order or receipt. This includes direct entry vouchers and vouchers with lines that were added after the purchase order or receipt was copied.

To use this query, access the SWIFT Query Viewer and search for the “M_AP_GBL_DIRECT_VOUCHERS” query name. If you need assistance with using the SWIFT Query Viewer, refer to the Reporting Tools (AP1) Reference Guide.

New SWIFT Reference Guides Posted

The following new user guides are available on the Purchase Orders/PCard Reference Guides page:

    •    Purchase Order Inquiry, Query and Search (POI): covers ways to view purchase order information. Agencies can use it to run purchase order inquiries, queries and searches about a single or multiple purchase orders.

    •    Purchase Order Document Types (DOCS3): provides an overview of the document types associated with purchase orders. It helps agency staff determine which document type fits their    purchasing transactions.


Reminder: Sign-Up for Upcoming SWIFT Training

SWIFT classroom training is scheduled for the Accounts Payable, Purchasing, Billing and Accounts Receivable modules. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes:

Class 

Date 

Time 

Billing Advanced (AR/BI2)

April 20, 2016

8:30 am to 4:00 pm

Direct Journal Deposits (AR/BI3a)

March 30, 2016

8:30 am to 12:00 pm

AR Item Deposits and Applying Payments (AR/BI3b)

March 30, 2016

1:00 pm to 4:30 pm

AR Account Maintenance and Customer Interactions (AR/BI3c)

April 6, 2016

8:30 am to 12:00 pm

Create and Update Purchase Orders for Agency Buyers (PO1)

February 24, 2016

8:30 am to 4:00 pm

Create and Update Purchase Orders for Agency Buyers (PO1)

March 15, 2016

8:30 am to 4:00 pm

Create and Update Purchase Orders for Agency Buyers (PO1)

April 14, 2016

8:30 am to 4:00 pm

Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)

March 31, 2016

8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:

651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.  Information to include with your message:

  •  Issue Description 
  •  Business Unit
  •  Module (Accounts Payable, Purchase Orders, etc.)
  •  Transaction ID (Voucher ID, PO ID, etc.) 
  •  Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.


SWIFT Training 

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled.