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SWIFT Update (November 24, 2015)

Reminder: Update to Cash Receipts collected by the Department of Revenue

The new process will be in place starting Wednesday, November 25, 2015. 

The deposits that the Department of Revenue collects on behalf of other state agencies will be separated out and posted in each specific agency’s Business Unit for the debt that was collected by the Department of Revenue. These deposits will be coded with a Payment ID starting with “DOR” on the direct journal entry to differentiate them between normal receipts in the agency’s Business Unit.

If any of the entries do not post to the respective customer account, the agency is then responsible to post the entry utilizing a Payment Worksheet as they would normally for any entry made by the agency itself. Each agency must also fix direct journals that fail budget check.

The Department of Revenue normally processes deposits on Friday. MMB recommends that agencies check to see that the entries post each Friday. If you have questions, please contact Kris Meyers or the SWIFT Help Desk. Both are aware of the change and will assist in fixing problems.

Updates to ePro Requisitions and Creating and Awarding Events in Strategic Sourcing

Several updates have been made related to creating ePro requisitions, and creating and awarding events in Strategic Sourcing. The updates include the following:

    1. Requisitions with a blank Document Type (no document type value selected) require a valid inventory Item ID on each line.

    2. Only requisitions with Document Type of “OMR” (Open Market Requisition) are allowed when copying requisition lines into events.

    3. Events created by copying OMR requisition line(s) can only be awarded as Purchase Orders.

For additional information regarding these updates, please see the Quick Reference Guide on MMB’s website.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT: 
651-201-8100, option 2 or by email

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.  Information to include with your message:

    • Issue Description
    • Business Unit
    • Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled.

SWIFT Update Mailing List

The SWIFT Update is set to SWIFT Agency Sponsors, Project Managers, Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.