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SWIFT Updates (August 20, 2015)


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SWIFT Update: August 20,  2015

SWIFT Availability
The SWIFT Administrative Portal will be unavailable due to routine maintenance from 7:00 a.m. – 12:00 p.m. (noon) this Sunday, August 23rd. During this time users will not be able to access SWIFT FMS, CBS, FNTS, or BPAS.

FMS FY 2015 Hard Close Reporting Available
The FY 2015 Hard Close Database is available for reporting. For help using the FMS reporting databases, refer to the “Accessing the SWIFT FMS Reporting Databases” Quick Reference Guide.

Statewide Financial Policies and Procedures
The following Statewide Operating Policy has been updated and posted to the Statewide Financial Policies webpage (http://mn.gov/mmb/accounting/state-financial-policies/) of the MMB website under Chapter 7:   0701-01 Encumbrances Policy

SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.  Information to include with your message:
            Issue Description
            Business Unit
            Module (Accounts Payable, Purchase Orders, etc.)
            Transaction ID (Voucher ID, PO ID, etc.)
            Error Message Print Screen

Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv
The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users. To be removed or added to the SWIFT Update list, please send an email to the Swift Help Desk (SWIFTHelpDesk.MMB@state.mn.us).