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SWIFT
SWIFT Update January 8, 2014


New Functionality Related to MWK Contracts

Several updates have been made to Master Professional/Technical Work Order (MWK) contracts. The updates include:

1. The Referenced MPK Contract ID field is required for all MWK contracts. The reason for this new functionality is to establish a system relationship between the Master Professional/Technical contract (MPK) and the Master Professional/Technical Work Order (MWK) contracts.
2. The MMD Contract Release Number/T–Number value defaults from referenced MPK contract on all MWK contracts.
3. Validation of the sum of all MWK contracts does not exceed the max amount of the referenced MPK contract.
4. Validation that the date range of the MWK contract (Begin and Expire Dates) falls within the date range of the referenced MPK contract.

These updates will be in effect Monday, January 12, 2015.  For additional information regarding these changes, please see the MWK Contracts New Functionality guide on MMB’s website.

Valid Encumbrance

MMB has received questions regarding the point in time an encumbrance becomes valid in SWIFT. An encumbrance becomes valid in SWIFT after a successful budget check.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.  Information to include with your message:
Issue Description
Business Unit
Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error Message Print Screen

Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv

The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users – to be removed or added to this SWIFT Update list, go to the SWIFT Newsletter List.