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Availability of NASA Artifacts

For the first time NASA artifacts have been made widely available to eligible schools and museums in advance of their anticipated date of last need in support of NASA missions. The following tabs provide information on how to screen and select NASA artifacts, the transfer process, and disclosures.


Online Access

NASA Artifacts are available on www.GSAXcess.gov. Accessing the artifacts on this site requires a login ID and password. To access login credentials for your organization, contact Ann Kitzman or use the link below. 

Form to Request User Login ID and Password

Please review the eligibility criteria to ensure your organization is eligible to receive federal surplus property. 

Selection Guide

To access the prescreening module:
  • State-sponsored public museums and schools must contact their State Agency for Surplus Property (SASP) to request access to the prescreening module. The SASP will determine the organization's eligibility to receive Federal surplus government property and will approve user access (assign user identification and password).
  • Contact Ann Kitzman by email, by phone at 651-201-2776 or by fax at 651-639-4026 to obtain the user identification and password.  Organizations will need to provide their Organization’s Name, Organization’s Address, Authorized Representative’s Name, Phone Number, Fax Number and Email Address.
To screen and select potential artifacts:
  • When provided a user identification code and password, go to www.GSAXcess.gov and click on the link NASA SSP Artifacts Prescreening, and click on the login button.  When you have successfully logged on you will be directed to a listing of property by commodity to begin your screening and selection process.  Selection of a commodity will provide a “drop-down” menu of items available within that category.  Further selection of the item will direct you to a property data sheet which will provide detailed information on the items within the line item selected.
  • Federal Supply Class, FSC: A four digit code to provide a general grouping identification for the potential artifact. Federal Supply Classification Groups and Classes are detailed in Department of the Army Supply Bulletin SB 708-21 (PDF).
  • Acquisition Cost:  The cost of the potential artifact at purchase or construction.  This value is used for accounting and reporting purposes only as it is unlikely the artifact will retain this value at the time of final disposition.
  • Condition:  The condition of the artifact at time of selection for prescreening.  The selection choices are “Reuse”, “Display”.  Within the GSAxcess® program there are several additional condition codes; however, NASA has limited this identifier to those most appropriate.
  • Conditional Transfer Document: Document linked to checkout from the GSA prescreening data base outlining the conditions specific to transferring title of a Space Shuttle Program potential artifact.  Owing to the intrinsic value of this NASA property as a historic artifact and the product of potentially proprietary technology, recipients must be willing to agree to special conditions in order to receive the potential artifact intact. A signed copy of this document by an official authorized by the requesting organization to obligate the resources necessary to carry out all activities associated with the transfer must be uploaded into the data base before a request is reviewed for allocation.
  • Export Administration Regulations, EAR: An item identified as requiring commerce controls in order to protect technology of National interest.  Applicable codes for reference are Export Administration Control Act of 1979 (50 USC 2401, et. seq.), the EAR (15 CFR 730-774, and the Arms Export Control Act (22 USC 2751, et. seq.).   For the purposes of the Space Shuttle Program potential artifact disposition, EAR regulations apply. A document attesting to the potential recipient’s agreement to these regulations is linked to checkout from the GSA prescreening data base and must be signed and uploaded into the data base before the request is considered for allocation.
  • Element:  The NASA project responsible for the development and use of the referenced artifact.  For the purposes of this disposition process this term is used to identify the appropriate individual(s) with knowledge of the potential artifact to whom associated correspondence will be forwarded.  The element name should be contained in the subject line of messages pertaining to the potential artifact.
  • Estimated date of last need:  Date the potential artifact is projected to no longer be of service.  This may differ depending on the needs of NASA.
  • Line Item:  A unique number assigned to a type of Space Shuttle Program property being considered as a potential artifact.  There may be multiple items (unit of issue) assigned to a line item.
  • Unit of Issue, U/I:  The smallest distribution or acquisition level of property.
To request further information regarding a potential artifact:
  • The frequently asked questions (FAQ) are directly linked to each artifact line item.  To submit a query regarding a specific line item, select the “FAQ” link at the bottom of the property data sheet.  View prior FAQs submitted by other potential recipients.  The response to a particular query may have been provided as a result of a previous request.
  • If the information is not available, select the “Contact NASA” link at the end of the FAQ data to direct a question to a NASA technical representative.
To check-out:
  • When screening and selection is complete, select “check out” on the screening page and provide the organization information requested and answer the questions to enable selection.
To update a request (change organization information or answers to the questions): 
  • Provide a link to the questionnaire associated with the potential recipient and applicable cart number.
To edit shopping cart: 
  • Select the “edit cart” link to identify the  appropriate cart for editing.  Changes can be made to both open and closed carts.  Items can be removed from a cart at anytime; however, items added to a cart must belong to the same prescreening period as those items already in the cart.
To provide an electronic signature to a Transfer Order:
  • The user’s access code will correlate with their level of authority associated providing electronic signatures.
Note: The documents provided at the end of the selection process (Letter of intent, Conditional transfer Document and Export Control Agreement) must be downloaded, physically signed and uploaded before a selection will be reviewed. For reference, there are samples of these documents online

NASA Disclosures

  • Space Shuttle Program potential artifacts are being offered as a transfer/donation; however, the potential recipients will be responsible to bear the cost to prepare the artifact for shipment, transportation, delivery intact, and display.  Large cumbersome objects may require substantial effort to disassemble ship and reassemble.
  • Some artifacts may require special consideration in preparation for display in accordance with Department of State regulations to preclude prohibited access to sensitive technical or manufacturing information.  All Space Shuttle property is subject to Export Control requirements and recipients will be required to acknowledge their responsibilities for these controls at time of transfer of the artifact.  Recipients of artifacts designated as requiring special handling must contact NASA for final disposition instructions when the recipient no longer desires to retain possession of the artifact.
  • When notified that the property is ready for transport, the recipients must transport the artifact from the premises within 15 calendar days unless otherwise coordinated with the holding agency.
  • Information provided for the intent of receiving artifacts must be true and accurate and applicants are subject to penalties of Title 18, Section 1001 of the United States Code regarding submittal of false information.  Disposition decisions will be based upon the information obtained in the prescreening module questionnaire.  Artifacts intended for display shall be retained by the recipient for a minimum of 5 years for the purpose described in the answers to the questions.
  • Requests will not be considered unless signed by the official authorized by the requesting organization to obligate the resources necessary to carry out any activities associated with a transfer.
  • Artifacts will be posted for prescreening as they are identified.  The date the artifact is posted on the GSA prescreening module is the start date for the screening period.  Requests for artifacts must be submitted (cart check-out) within 90 days (30 days for internal agency selection after start of the prescreening period.  A countdown date notice will be posted on all open carts indicating the remaining screening days for the artifact; therefore, only artifacts with the same start date will be allowed in the same cart.
  • All questions about the artifacts shall be directed the NASA POC listed on each item’s Property Data Sheet.  Although external agencies are being given the opportunity to review the items over the full 90 day period, external agency queries will only be accepted over the day 31 through day 90 period.
  • Artifact availability, release date and/or quantity are subject to change dependent upon the needs of NASA and unforeseen circumstances encountered during use.