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Vendor Management Overview

To enter the Vendor Management System, each firm has been given a user name and password.  Your username is your firm's vendor number.  Please enter the 11 digit number with no dashes or spaces.  If your vendor number is a 10 digit number, add a zero at the end of your vendor number as the current system will only accept an 11 digit number. Your password is set to the last four digits of your firm's federal tax ID number.  Once you have successfully logged onto the system, you may change the password, but not the username.  If your firm has multiple vendor numbers, you will use the lowest vendor number.  Typically it will end in 00.  Once you are logged in you will be able to change information for any of your firm's locations.

This system will allow you to make changes and save them for further editing in the future.  You do not have to complete each section, except for the required data, in order to save the record.  Please review to make sure you can answer the required data prior to starting your data entry.  The required data is marked with a red asterisk.

If you are in need of a username and password, or need assistance with a forgotten password, please send an email to Real Estate and Construction Services (RECS)at recs.contracting@state.mn.us. In your email, please include your firm name, vendor number, the last four digits of your firm's federal tax ID number and the type of work your firm provides.

The first screen will give you a list of your locations.  Click on the location you would like to enter data for.  If you click on the vendor number next to the location name, the next screen is where you will enter all your firm data.  You can also choose to click on the Category link that is to the right of the vendor information.  This will take you directly to the Category Update screen.  If you need to add a location, click on the Add New Location link on the right side of the table.

To enter data on the Vendor Modify/Delete Screen simply click on the fields and update or add information as necessary.  Please note that the boxes marked with a red asterisk are required fields.

To enter data for a category, click on the Category link.  Once you are on this screen, you will need to select the categories which you wish to respond to.  You may click one or several at a time.  After you have checked the box(es) for the categories you wish to add, click on the update/delete link to edit the information for each category.

NOTE: You must use a project as a reference that has an end date of 1/1/08 or later.

If the links in the RFQ document do not work correctly, please refer to the main RFQ page on the website to get the correct link.  There were some links not correctly coded by the PDF writer.

NOTE: The following applies to firms new to the Master Roster, as well as firms changing any of their information.

When you are completely finished entering your data, go back to the main screen (Vendor Information). Scroll down to the Vendor Authorization Information section. On the line "Publish?", check "Yes"; and on the line "Published by Name" enter the name of the person authorizing or entering the data. Then scroll to the bottom of the screen and click on "Update Information". Finally, send an email to recs.contracting@state.mn.us asking RECS to review your submission. this will prompt RECS to review your information. YOU MUST SEND AN EMAIL; the system does not automatically prompt RECS to review your entries or changes.